Co-Treasurers Responsibilities

Proposed at the May 1, 2014 general PTO meeting, with a final vote to approve at the May 29 PTO meeting. Nominations are being accepted for the Assistant Treasurer role. See this post for more details.

We are proposing the addition of a second treasurer position to ease the transition between terms and to distribute the workload of responsibilities between two board members.  A first term treasurer would be responsible for all accounts receivable and then at the start of the second term would transition to the Lead Treasurer role.

Lead Treasurer – Accounts Payable:

  • Keeps an accurate record of all expenses and revenues including receipts and signed reimbursement forms
  • Balances all bank accounts using Excel or other software
  • Disburses funds approved from the annual budget, from general meetings or from approval by the PTO board
  • Disburses cash box and funds to fundraising chair and provides reconciliation documentation needed by the Accounts Receivable Treasurer
  • Presents a statement of accounts at every meeting of the PTO Board
  • Prepares the PTO budget for approval at the Fall meeting
  • Provides information for the external audit
  • Prepares annual tax return information to be submitted to the board approved accountant
  • Prepares the annual 1099 for each teacher or individual contractor paid over $600.00
  • Supports the Assistant Treasurer as needed

Assistant Treasurer – Accounts Receivable:

  • Responsible for collecting and reconciling all payments made to Eagle Extras, World Language Program, and all other fundraising/payment activities
  • Responsible for collecting, processing, and reconciling receipts of cash/checks/ etc for deposit to the bank
  • Responsible for communicating to fundraising chair about procedures for collecting funds and submitting reconciliation documentation
  • Submit all deposits receipts with detail to the Lead Treasurer weekly
  • Prepares monthly deposit record for the Lead Treasurer in anticipation of  the monthly report
  • Supports the Lead Treasurer as needed with the exception of check writing and disbursing funds

UPDATE on Community Bulletin from River Forest Police

Today (May 8th) at approximately 7:40am, River Forest patrol officers located a subject matching the description in the flyer distributed to our department and our schools.  The subject admitted to speaking to the student in this case, and also admitted to saying hello to a student en route to school today.  The subject has lived near the incident location for his entire life and regularly walks in the area. The officers noted that the subject appears to have a medical condition which affects his speech and physical mannerisms, which may explain his suspicious behavior observed by the student.  The subject has no criminal history, and does not appear to pose a risk to children.  The officers advised the subject that it would be best if he does not speak to children on his walks unless he knows the child personally or the family of the child personally.

Please call or email me if you have any questions.

Glen Czernik #148
Crime Prevention/School Resource Officer
River Forest Police Department

Community Bulletin from the River Forest Police Department

The River Forest Police Department issued a community bulletin yesterday regarding an incident involving a student from Roosevelt Middle School. You can access the bulletin by clicking here.

Please note that, according to the bulletin, no crime was committed and nobody is being sought by the police at this time. However, the department chose to distribute the document for informational purposes due to the suspicious behavior of the subject.

Note from Nurse Jamie

This is a reminder to all parents of Kindergarten Students and Second Grade Students to turn in a Proof of Dental Examination Form to the health office by May 15th. The dental exam is considered current if it was performed within the last 18 months. If you have already turned in your form to the health office, please disregard this notice. Please call Nurse Jamie with any questions at 708-524-3089.

PROOF OF DENTAL EXAM FORM